Call for Proposals: Aylesbury Commission

An image of a library, with bookshelves and people in the background

Farnham Maltings, in collaboration with Essex Cultural Diversity Project, is currently calling for proposals for our next place-based artist commission, which will focus on Aylesbury, as part of a three-year project in Buckinghamshire.

Budget: £10,000
Deadline: Wednesday 31 July
Interviews: September

Download the full brief here: Aylesbury Commission – ECDP Brief 2019


This commission is part of a three-year project, funded by the Rothschild Foundation, to create the confidence, experience and networks for the communities of Buckinghamshire to present and commission live performance. The overall project is managed by Farnham Maltings who are working with Essex Cultural Diversity Project (ECDP) on this commission.

Farnham Maltings was established as an arts centre in 1969. Over the past 15 years the organisation has repositioned itself as a regional development organisation working across South East England. As a NPO, Farnham Maltings runs a programme of work designed to increase the range, quality and audience for theatre across the south east region, has established a network of 200 venues who jointly programme and support a south east regional ecology, creates work for village halls, produces a cohort of the regions’ most promising talent and leads a national programme to internationalise the independent theatre sector in partnership with the British Council and UKTI.

Buckinghamshire Library Service is run by Buckinghamshire County Council and has an extensive reach with 30 libraries across the county providing an important service for many local communities, particularly those in rural areas. Buckinghamshire County Council has recently brought together its libraries and cultural services, is re-imagining the library offer and, by supporting the delivery of the new Bucks Cultural Strategy, it recognises the potential to build on their role as accessible community hubs.

The Commission

For the first commission we are looking for an artist(s) or company to work with and within Aylesbury Library. The Libraries and Culture service is keen to explore new and different ways for people to experience libraries. Aylesbury Library reopened in January 2019 after an extensive refurbishment. Sitting in the town centre it is used by a large number of Buckinghamshire residents and includes a children’s library, study centre and meeting rooms/flexible spaces.   

We are inviting inspiring creative project proposals from artists and companies that respond to the following aims:

  • To improve equality of access to cultural activities and opportunities in Buckinghamshire via libraries
  • To provide opportunities for creative practitioners from diverse backgrounds
  • To engage and involve local communities, removing barriers to participation in the arts

The project should be bold, distinctive, relevant and excellent. It should also include an element of performance and create a legacy artwork for Aylesbury library and its users.

We are also keen that this opportunity is used by the appointed artist/company to learn and stretch their practice, and this learning is shared.

Although preferred, it is not necessary for the appointed artist to live or work in Buckinghamshire, but we would expect them to spend a significant amount of time in Aylesbury and the surrounding area across the duration of the project, and they should have good knowledge of the area.

Application process

The successful commission will be selected by a panel of representatives from ECDP, Farnham Maltings and Buckinghamshire Library Service. A shortlist will be made from the received applications based on how well they meet the above aims and these will be invited to interview to talk further about their proposal before a final decision is made. The commission will be managed by ECDP and the commissioned artist/company will receive ongoing support, advocacy and advice from ECDP and Farnham Maltings throughout.

As work will take place in the library and other public spaces, safeguarding children and vulnerable people is paramount; a full risk assessment will be required for this work and valid DBS accreditation in place if required.

Timescales for Delivery

It is expected that work on the commission will begin in autumn 2019. All work must be finished and invoiced for prior to the end of March 2020. A final timetable for delivery, including milestones to monitor progress against the stated aims, will be established with the successful applicant and payments will be made against this timetable.


The commission budget is £10,000 and will be treated as a grant. This is inclusive of all expenses and must therefore cover fees, travel, materials and marketing. Some promotion and advertising will be undertaken by the partners, at their cost, and this will discussed in due course. Payments will be made in instalments, on receipt of invoice, and subject to progress against achieving agreed activity as outlined above. If this is a joint commission one artist/company will need to be the project lead and all payments will be made to them.

The £10,000 can be used as match-funding for a larger project but this should not affect the ability to deliver the project nor the timelines for delivery set out above. If this is the preferred approach then please make this clear in your response and explain how the larger project still meets this brief.

Responding to this Commission

To apply for this commission please email jo@essexcdp.comand including the following:

  • An outline of the artistic concept for the commission, including the proposed community engagement process, intended audience and legacy (no more than 1 side of A4).
  • A brief description on why you are interested in this commission at this time, how your project promotes diversity and any relevant connections with Buckinghamshire (no more than 1 side of A4).
  • A biography/company description with relevant previous work (no more than 2 sides of A4). Please include links to relevant websites and social media/media.
  • An outline budget breakdown showing how you would utilise the £10,000 and an approximate timeline for the work.
  • The signed declaration and monitoring form included below

Please ensure that proposals are received by 23.59 on 31 July 2019. Interviews will be on held in Aylesbury in September and will include an opportunity for a 15-minute presentation on your proposal.

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